FUNCTIONS AND RESPONSIBILITIES
- Management Accounting:
- Cash Management
- Monthly Cash payment projection
- Negotiating of payment terms with creditors/debtors
- Timing and control of payables and receivables
- Monthly bank reconciliation
- Accelerate collection from receivables
- Processing all petty cash transactions
- Maintain petty cash requisitions
- Monthly management and reconciliations of petty cash
- Perform weekly petty cash spot checks with the office manager
- Project Accounting (Programmes)
- Maintain project related records
- Authorise transfer of expenses into or out of project funds
- Review and approve project related supplier invoices
- Review and approve project related time sheets
- Review and approve project related overheads
- Prepare and present project variance reports to FINCO and Board
- Close-out projects as per IFRS
- Reporting
- Prepare and manage budgets and projections
- Prepare forecast for future period
- Advice with make or buy decisions
- Prepare monthly management reports (performance reports i.e. budget vs actual). Performance discrepancies are variances between projected/predicted vs actuals/achieved
- Maintain cost control and cost allocations
- Present management reports to FINCO and Board
- Accounts Payables/Creditors
- Capture invoices on Pastel
- Prepare and review monthly creditors reconciliations
- Maintain creditors historical data
- Produce monthly reports
- Compilation of requisitions and supporting documents for payment runs
- Reconciliation of all payment requisition to payments actually made
- Accounts receivables
- Create and distribute invoices
- Follow up on long outstanding invoices
- Maintenance of the debtors age analysis
- Prepare and review monthly reconciliations
- Payroll
- Prepare, process and review employee related data (hours worked, overtime, payment calculations)
- Produce, review and distribute payslips
- Handling payroll taxes (UIF, SDL, Tax). EMP201 return submission to SARS by the 3rd day of every month
- Maintain employee leave days and keep record of employee information (HR and Payroll)
- Submission of the bi-annual employer reconciliation (EMP501)
- Produce and distribute IRP5 annually
- Compliance
- Prepare and submit provisional tax returns to SARS every six months
- Preparation financial statements according to IFRS (Annually)
- Prepare and submit VAT returns to SARS as per the allocated period
- Keep proper records and supporting documents for all transaction for audit purposes